College celebration parties or events are an excellent opportunity to celebrate the accomplishments of your young adult. Whether big or small, a college fest should be all about the lots of activities and feature food and activities they would most enjoy, surrounded by parents, friends, and family taking part in the special occasion.
A cultural fest could be a fest that showcases the culture adopted by the faculty organizing it.
Every year, a school or college adopts a specific theme and organizes numerous events associated
Preparation of Event Plan for College Day Celebration
Here are some important steps for planning a college day celebrations fest or event:
1. Prepare for the Event Well in Advance
The event manager is going to b organizing a big-budget festival, and that requires a great amount of planning and patience.
The event manager should try to start planning at least 6-8 months in advance to help arrange for everything that he needs.
The early bird does in fact get the worm. A well-structured plan is a key element for a successful event.
A hurried plan will only lead to anxiety and chaos. the whole process requires a lot of time, effort, and perseverance.
2. Form a Working Core Committee
Organizing a vast festival is not a one-person job. It requires a well-organized team comprised of students from various disciplines (and years) as well as professors.
Students are usually the decision-makers and the professor’s guide and monitor the progress of the event. The event manager should select diverse individuals having different talents and fields of expertise. Select them based on their capabilities.
The selection process varies from college to college, but interviews conducted by the professors and or the previous core member of the festival are more often.
Its the joined team skill and effort that make things work for the event.
It should be made sure the event manager’s core team is working efficiently all the time before and during the event, as well as while wrapping up.
3. Deciding a Theme
The theme is crucial and needs to be something innovative and fresh. All the vents that will be part of the bonanza to be associated with the debt manager’s idea.
It could possibly lead to confusion if the event manager does not decide the theme beforehand.
He should think about something that connects with the masses and is simultaneously unique.
Having a theme always makes things challenging and enjoyable, but there are times when the fest is not theme-driven.
Times like that he can call for individual events to be promising enough to attract larger participation.
Well, a theme is not really important or essential for a festival, but it gives an entirely different feel and looks at the festival.
A theme makes the fest more attractive and colorful and also helps in forming the base of its respective events.
4. Asking for Event Sponsorship
No event can run without getting sponsors. It decides the event manager’s budget, which is the godfather of the fest.
It decides the scope and range of the fest. they say that ‘money cannot buy the event manager happiness’ but really, it does.
Identify the Event Manager Potential Sponsors
The event manager must look around the town. which companies have sponsored college festivals before? Which firms will get maximum benefits of financing the college?
Make a list of all the possible companies/firms which have sponsored the event manager other college festivals before,
He should focus on those limited number of people or companies rather than sending sponsorship proposals to every company.
Consulting alumnus of the college who are entrepreneurs or hold a post at a company would also be a great move.
Convincing the Potential Sponsors
Why will anybody give the event manager their hard-earned money? The event manager needs to give them a damn good reason to.
Convince them that sponsoring the event is a profitable investment, giving them high returns. there are several other college festivals.
The event manager needs to justify why sponsoring the event manager’s college would be the best.
For this, the event manager needs to assure them that the event managers’ fest is going to be a mega success. All the events that are a part of the fest and how those events target crowds that appease the company’s needs as well.
For example, if the event manager wants sponsorship for a rock festival, the event manager should go to COCA-COLA. Most of the rock festival attendees would be Coca Cola consumers.
Also, the caffeine and sugar in the Coca Cola would keep the audience energetic and ready for all the intense headbanging.
A similar correlation should be established for all event and the desired company should then be approached for sponsorship.
5. Advertising the Event
After planning and getting the sponsor. now he should start working on making the fest the talk of the town.
There are three ways to do this:
It is a powerful weapon to connect with the masses.
Every college going student checks his/her Facebook newsfeed daily. If the event manager events appear in their newsfeed, they will certainly check it out.
The event manager needs to publicize the event manager event page and get maximum possible participation by constantly sharing and creating interesting posts.
If the event manager budget permits, he can advertise the event in newspapers, radios, and magazines because that can really increase the participation of students in remote areas too.
The event manager needs to appoint a separate media for that. Create a catchy, interesting advertisement.
Going to Different Colleges
This is a tried and tested method. The event manager goes to various colleges and puts up posters and charts about the fest, interact with the students, give them information about the various events, and get them registered right there.
The event manager needs to make the fest sound exciting and happening, so as to get more participants.
Sending hot people from college to do this job would definitely result in a higher number of entries.
During the event, the event manager needs to assume a plethora of other roles from being the lights man to providing refreshments to the invites.
The event manager needs to be as calm and chilled out as possible because anxiety and confusion can be liked to complete pandemonium.
The event manager making plans and organizing works will make the event a huge success.