College fests are something that all college students waiting for. The best thing to do during your college fest is to set your books aside and have fun and mind rest. One of the biggest crowd-pullers to the colleges during fests are Celebrity visits.
Most colleges have informal events along with formal competitions. Treasure hunting is one of such events.
One of the most popular competitions for college fests are different types of competitions. The competitions are of many types like inter-college, inter-college competitions, or simply non-competitive dance performances.
College fest is an annual cultural event at a college or university planned by the student community, involving participants from other colleges as well.
Preparation of Budget for Planning College Fest Event
The various steps involved in the preparation of budget are-
1. Idea and Concept
Once the event manager comes up with a college fest event idea, he has to remember to be flexible.
Once the event manager finalizes the idea, he should move on to developing the concept of the event.
The concept will give the event manager more competitive advantages, it is what will make the event stand out from similar ones.
The event concept can include things like design, collaboration, and partnerships with companies, technology, location, and others.
Nowadays, most event planners aspire to hold eco-friendly events, which include recycling, focusing on an online advertisement, and others.
2. Determine the Audience
Determining the audiences for the event manager event should never be underestimated.
The event audience is the key to finding the right sponsors and partners.
3. Create the Agenda
Once the event manager has settled the college fest concept and has estimates the expected audiences, he should start thinking about the vent’s agenda.
The event manager can start looking for the right venue, partners, and sponsors.
4. Find the Right Venue
The venue is extremely important.
The goal is to find a venue with which the event manager has common interests so that he can negotiate.
Usually, it is done on the college campus.
5. Invite Speakers
In order to attract speakers for the event, the event manager should have a well-developed event plan that shows passion and inspiration, so that he can offer them a list of irresistible benefits following their attendance.
6. Find Partners
Partnerships are not as hard to get as it may sound.
He should contact companies such as coffee and water suppliers so that the event manager provides some drinks at the event.
The event manager can also offer design students to expand their portfolio by creating promotional and other materials for the event.
7. Find Sponsors
The college fests managers should find good sponsors for the event he is organizing.
Finding the right kind of sponsors for the event will make and help in managing his budget in the right manner.
8. Marketing and Media Partners
There are some ways to get around expensive on and offline advertising.
Firstly, there are social media, which the event manager can handle with a bit of enthusiasm.
The event manager can find plenty of information online with tips and analysis on how to use social media for promotion and the type of mistakes the vent manager should avoid at all costs.
Yet, one of the most powerful tools for online promotion is to have compelling content to share with the event manager’s target audience.
Finding media partners to talk about the college fest, spreading interviews and reviews would be a great starting point for the event manager’s marketing campaign.
Website design can actually drain half of the event manager’s budget, so instead, he should try to do it by himself.
10. Choosing Event Management Software Wisely
The event manager has to consider two things:
- Don’t work with services asking for upfront payments.
- Don’t work with services holding back the event manager’s money.
Before choosing the event manager, event management and ticketing software look thoroughly for a solution that will actually work for the event manager.
Take into consideration to options the event manager is offered and the corresponding pricing.
The event manager should choose the solution that offers the vent manager the most flexibility and customization options without tying the event manager to third parties.
Also, my advice is that the event manager research the software fee collection process, otherwise the event manager might end up negatively surprised by the event manager’s cash being withheld due to transaction processes.
11. Build the Event Manager Pricing Carefully
The pricing plan of the event manager event has a crucial role in the decision-making process of many attendees.
For budgeting tips, read our article on how to estimate the vent manager budget accurately.
One again is prepared to set up promotional periods and discounts.
12. Go Live
Go live is the final step before the event itself.
Once the event manager event goes live, be prepared to answer questions and track the event manager results on an hourly basis so that the event manager can adjust the event management plans according to the circumstances.
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